Exhibitor Info

24th Annual LAKE HAVASU BOAT SHOW, APRIL 10-12, 2015

VIEW FLOORPLAN NEW FOR 2015, Please Review

CLICK FOR PDF of BOAT SHOW SPACE APPLICATION

CLICK FOR ONLINE BOAT SHOW SPACE APPLICATION

PAY FOR EXHIBIT SPACE HERE

CLICK FOR CAR SHOW INFORMATION

CLICK FOR CAR SHOW APPLICATION

 HOT LOT APPLICATION

EXHIBITOR SPACE RATES:  2015

 SAME PRICES AS 2014! NO RATE INCREASE! Early Bird Rates (before January 12, 2015)  
BULK (boats, trailers, vehicles, etc.)
Full 65′ x 90′ (5,850 sq. ft) $1,740.00
Half 65′ x 45′ (2,925 sq. ft.) $1,050.00
Quarter 32.5′ x 45′ (1,463 sq. ft.) $   675.00
BOOTHS/VENDORS (accessories, services, etc.)
15′ x 15′. $  240.00

EARLY BIRD SPACE RATES (Must be submitted on or before January 12, 2015 with a one-third deposit to receive these rates):  

STANDARD SPACE RATES Will Apply — for all space reservations submitted after January 12, 2015

SPACE APPLICATIONS NOW DUE WITH ONE-THIRD DEPOSIT — SPACE PAYMENTS IN FULL DUE NO LATER THAN MARCH 2, 2015

Applications received by January 12, 2015 with the required one-third deposit qualify for Early Bird space rates, priority space assignment and future seniority consideration.  Boat Show management reserves the right to make final determination of space assignments in order to best utilize available space and to enhance the overall appearance and conformity of the Boat Show.  Space applications with deposits received after January 12, 2015 will be assigned space on a first-come, first-serve basis (previous seniority consideration is void) and Standard Space Rates will apply.

EXHIBITOR NOTICE:  If you have submitted a space application without a deposit, please be advised that we cannot assign you a space until a deposit has been received.  As of January 13, 2015, space assignments will be made on a first-come, first-serve basis for exhibitors submitting an application and the required one-third deposit.

SPACE APPLICATIONS MAY BE MAILED, EMAILED OR FAXED

Mailing Address:  Media Direction, 31933 Odyssey Drive, Winchester, CA  92596

Email:  info@lakehavasuboatshow.com

FAX:  (951) 599-0195

Please Make payments Payable to:  Media Direction

BALANCE OF SPACE COST — DUE MARCH 2, 2015

In the event an exhibitor wishes to cancel a space reservation, that request must be made (via email or in writing) prior to March 2, 2015 in order to receive a full refund.  No refunds of any payments after March 2, 2015.

Payment may be made in cash, check, money order or credit card (PayPal) — (you do not have to have a PayPal account, all major credit cards accepted) to:

MEDIA DIRECTION — 31933 Odyssey Drive, Winchester, CA  92596
(951) 501-0210  info@lakehavasuboatshow.com
www.lakehavasuboatshow.com

If you would like to become a member of the Lake Havasu Marine Association, please log-on to www.lhmarineassn.com or call (928) 208-2442.

2015 LAKE HAVASU BOAT SHOW EXHIBITOR MOVE-IN INSTRUCTIONS – PLEASE READ!

LOCATION:  Boat Show exhibitor staging entrance is at the far southeast double gate entrance to Windsor 4 (see directions below).  Show Coordinator Debi Miller will be stationed at that entrance to direct you to your assigned space/booth.  Please do not enter the display show area until you have spoken to her.  (Directions to staging area:  the southeast double gate entrance to Windsor 4 is located directly behind the Bridgewater Motel at 101 London Bridge Road.  To get there from Highway 95, turn to the west off Highway 95 on to London Bridge Road, In N Out Burger is on the corner.  Proceed west on London Bridge Road for approximately 1/3 mile and take the small road/alley access to your left just before the Bridgewater Motel.  This road/alley access takes you directly to the double gate entrance to Windsor 4).

MOVE-IN SCHEDULE:  PLEASE TRY TO ARRIVE AT APPROXIMATELY THE TIMES LISTED BELOW.  YOUR SPACE/BOOTH ASSIGNMENT IS POSTED ON THE BOAT SHOW WEBSITE – CLICK ON “EXHIBITOR LISTING”

WEDNESDAY, APRIL 8 — Starting at 2:00PM

– Bulk Spaces AA, A, B, BB, CC, DD, F, G

THURSDAY, APRIL 9

– 8:00 AM  Bulk Spaces EE, FF, GG, HH, K-1, K-2, K-3 plus all spaces from Wednesday

– 10:00 AM  Bulk Spaces C, H, II, JJ, L-1, L-2, P, Q, U, V

– Noon  Bulk Spaces D, I, M-1, M-2, M-3, M-4, R and Booths (101-117, 201-217, 600-615)

– 2:00 PM  Bulk Spaces E, J-1, J-2, J-3, N-1, N-2, O-1, O-2, S, T, and Booths (118-121, 218-221, 700-713, 801-806)

FRIDAY, APRIL 10, 7:30AM TO 11:00AM (Boat Show opens at Noon)

– Any and all remaining exhibitors

ADVERTISE YOUR BUSINESS AT THE BOAT SHOW!  Water Ski racing will be at the Boat Show on Saturday and Sunday, a major spectator attraction.  NWSRA’s Sandy “Sandman” Schwartz will be doing the play-by-play of all the action over the PA system – if you’d like to advertise your business during the racing and boat show, “The Sandman” is the guy to do it.  Sandy will deliver a 15 to 30 second commercial (you supply the script) no less than three times per day (a total of six commercials) for a nominal fee of just $30.  It’s a great way to promote your business, products and get the word out about boat show specials while customers are on-site ready to buy.  Just come to the boat show office with your script and we’ll do the rest!

ALL EXHIBITORS ARE INVITED TO AN “EXHIBITOR MEET & GREET” ON SATURDAY EVENING STARTING AT 6PM (at the close of the Boat Show) – COMPLIMENTARY BEER, SOFT DRINKS AND CHILI BOWLS (and chips) WILL BE SERVED.  LOCATION, LOWER PARK AREA PAVILION, ADJACENT TO THE CHILI COOK-OFF AREA.  PLEASE TRY TO ATTEND – THANK YOU FOR BEING AN EXHIBITOR!

ADDITIONAL INFORMATION

– The Boat Show Office will be located at the far southeast corner of the upper asphalt parking lot at Windsor 4.  The Boat Show office will be open on Thursday from noon to 5:00pm, Friday from 8:00am to 6:00pm, Saturday from 8:00am to 6:00pm and Sunday from 8:00am to 3:00pm.

– All exhibitors must check in upon arrival at the Boat Show Office to pick-up their Boat Show packets, badges and sign receipt of boat show rules and policies.  Any remaining unpaid balances for spaces or booths must be paid at that time before move-in.

– Forklift assistance will be available to position boats as needed and for off-loading heavy cargo.  Exhibitors are responsible for taking their own boats off trailers if so desired.

– All spaces and booths must be staffed during all show hours:  Friday noon to 6pm, Saturday 9am to 6pm and Sunday 9am to 3pm.

There is very limited electrical power on-site.  Portable generators are permitted only with permission of show management and conforming to local fire department standards.  Portable generators must be equipped in order to avoid CO contamination to show guests and other exhibitors.

– There is no parking of vehicles inside the Boat Show which are not part of the display.  Vehicles may temporarily load or unload and then park in the appropriate adjacent parking lot on-site.  Please keep aisle ways clear so move-in and move-out may proceed smoothly.  Unattended vehicles parked inside the Boat Show are subject to tow-away at the discretion of Show Management.

– All exhibitors are urged to exercise care and caution when leaving displays/merchandise unattended (overnight).  Unexpected changes in weather may occur suddenly.  It is strongly recommended that free standing tents, E-Z Ups and other coverings be lowered, taken down or secured with heavy weights.  Boat Show management is not responsible for weather related damage.

IMPORTANT CONTACT INFORMATION:

Starting Wednesday, April 8, 2015 please use the following phone numbers to contact Boat Show management.

BOB BROWN, Show Producer (714) 342-6932

TERRY TJADEN, Show Manager (626) 675-7100

BOB MILLER, Assistant Show Manager (714) 305-8758

DEBI MILLER, Show Coordinator (714) 267-7311

BOAT SHOW OFFICE STAFF – Susy Brown, Darin Densley

– Boat Show move-out is any time after the Boat Show closes at 3pm on Sunday, April 12.  All exhibits must be removed from Windsor 4 no later than Monday, April 13 at 1:00pm

THANK YOU FOR PARTICIPATING AT THE 2015 LAKE HAVASU BOAT SHOW

2015 LAKE HAVASU BOAT SHOW — GENERAL SHOW RULES and POLICIES

Show Dates and Hours:
Friday, April 10, 2015 — 12 noon to 6pm

Saturday, April 11, 2015 — 9am to 6pm
Sunday, April 12, 2015 — 9am to 3pm

On-Water Demos on Sunday, April 12 from 3pm to dusk – Lake Havasu State Park Launch Ramp (south side) by appointment.

On-Water Demos on Monday, April 13 from 9am to dusk – Lake Havasu State Park Launch Ramp (south side) by appointment.

Admission:  Adults $3.00, children 6 & under free, parking is free

Move-in:  Wednesday, April 8, 2:00pm to 6pm;  Thursday, April 9, 8:00am to dusk and Friday, April 10, 7:00am to 11:00am.

Move-out:  Sunday, April 12 after 3:00pm, Monday, April 13 from 7:30am to 1pm, all exhibit material must be removed by 1:00pm, April 13.

Security will be present from Wednesday, April 8, 6pm through Monday, April 13, at 1pm.

All bulk space exhibits and booths must be attended/manned during all show hours.

There is no electrical power on-site.  Portable generators are permitted only with permission of show management and conforming to local fire department standards.  Portable generators must be equipped with a minimum of 7′ of vertical exhaust pipe extension in order to avoid CO contamination to show guests and other exhibitors.

Bulk exhibitors and booth vendors are responsible for their own move-in and move-out.  Boat Show management does not offer storage.

Bulk exhibitors and booth vendors are responsible for bringing their own display equipment (i.e. tables, chairs, EZ-Ups, stairs, backdrops, signage, etc.)

Aisle-ways and fire lanes must be maintained and clear.  Exhibitors may not use general aisle space to promote their products or conduct sales.

Boat Show staff will have forklifts on-site to assist with heavy loading and unloading of display items and moving boats/trailers into final position.  Boat Show staff will not be available to off-load exhibitor boats from their trailers.  If an exhibitor wishes to display boats off trailers, they are responsible for that activity.  Private crane rental services are available in the immediate area to provide that service.

All exhibitors are required to abide by all local regulations pertaining to licenses and permits.  In addition, all exhibitors must have minimum general business liability insurance coverage of $1,000,000.  Any accident or injury occurring within the assigned bulk or booth space is solely the responsibility of the exhibitor.

No outside alcoholic beverages or glass containers are allowed at the Boat Show.  Food, beverage and beer will be available for sale on-site during regular show hours.

All exhibitors are urged to exercise care and caution when leaving displays/merchandise unattended (overnight).  Unexpected changes in weather may occur suddenly.  It is strongly recommended that free standing tents, E-Z Ups and other coverings be taken down or secured with heavy weights.  Boat Show management is not responsible for weather related damage.

All exhibitors must wear official boat show badges issued by show management during show hours.  Badges may be ordered prior to April 1 and picked up at the on-site boat show office starting Thursday, April 9 at 8:00am.  Booth spaces are allowed up to 6 free exhibitor badges.  Bulk spaces are allowed up to 8 free exhibitor badges. Additional badges are available for $3.00 each.  Extra badges may also be issued on site at the boat show office if needed.  Badges will only be issued to registered boat show exhibitors and media/press.

2015 LAKE HAVASU BOAT SHOW EXHIBITOR GUIDELINES AND POLICIES

Guidelines for Boat Manufacturer Exhibitors

Boat manufacturers (selling manufacturer direct without a retail dealer network) may only display “for sale” boats (new or previously owned) they manufacture.  No other make or brand of boat is allowed to be displayed “for sale” unless that boat manufacturer also has an existing “dealer” agreement in place to represent another brand/line of boats.  If the boat manufacturer does not have a Lake Havasu City place of business, it may not display “for sale” a foreign brand of boat if it is already being exhibited by a Lake Havasu City marine dealer.  All sales at the boat show must be through the manufacturer (state of origin and local regulations pertain), and a valid Lake Havasu City business license must be in force.  If a manufacturer does not have an Arizona DMV RV/trailer license, the RV or trailer must be plainly marked, “For Display Purposes Only.” ). It is imperative that a manufacturer list all products it intends to offer for sale or display at the Boat Show on the original space application.  Products not listed on the space application may be denied display/for sale privileges at the Boat Show.  Show management reserves the right to deny exhibiting privileges to any manufacturer (Lake Havasu City based or not) who in the judgment of show management is conducting itself in a manner that presents unfair competition to others in the show.

Guidelines for Marine/Retail Dealer Exhibitors (2015 rules)

Lake Havasu City marine dealers will be given first opportunity to exhibit (commitment deadline is January 13, 2014).  Requests for exhibit space from dealers located outside of Lake Havasu City will not be  granted until such time that the application has been reviewed and voted upon by the Lake Havasu Marine Association Board of Directors who will decide whether the admittance of that dealer does, or does not, constitute a conflict of interest and potentially unfair competition to local dealerships.  There shall be no duplicate brands of new boats displayed “for sale” at the boat show.  An exhibitor may, however, display boats of a duplicate brand “not for sale” in order to show specific products and services (engines, drives, accessories, rigging, installation, etc.) it offers to the public “for sale.”  Dealers may only display “for sale” boats (new and previously owned) where they have an existing “dealer agreement” with that specific manufacturer.  Displayed “for sale” boats may only be sold through that dealer.  A dealer must have a valid Lake Havasu City business license (annual or temporary) in force.  If a dealer does not have an Arizona DMV RV/trailer license, the RV or trailer must be plainly marked, “For Display Purposes Only.” ). It is imperative that a dealer/retailer list all products it intends to offer for sale or display at the Boat Show on the original space application.  Products not listed on the space application may be denied display/for sale privileges at the Boat Show.  Show management reserves the right to deny exhibiting privileges to any dealer (Lake Havasu City based or not) who in the judgment of show management is conducting itself in a manner that presents unfair competition to others in the show.

Guidelines for Vendors/Booth Exhibitors

Vendors/booth exhibitors selling name brand merchandise must have a distributor agreement in place with the manufacturer of that product.  There shall be no duplicate name brand products “for sale” at the boat show unless the manufacturer does not have a policy of exclusive territories.  Lake Havasu City based vendors/booth exhibitors will be given the first opportunity to exhibit (commitment deadline is January 16, 2013).  All sales at the boat show must be through the vendor/booth exhibitor, and a valid Lake Havasu City business license must be in force.  ). It is imperative that a booth/vendor list all products it intends to offer for sale or display at the Boat Show on the original space application.  Products not listed on the space application may be denied display/for sale privileges at the Boat Show.  Show management reserves the right to deny exhibiting privileges to any vendor/booth exhibitor (Lake Havasu City based or not) who in the judgment of show management is conducting itself in a manner that presents unfair competition to others in the show.

TEMPORARY LAKE HAVASU CITY BUSINESS LICENSE:

All boat show exhibitors are required to have a current Lake Havasu City business license if they intend to make sales to the public during the boat show. For non-Lake Havasu City exhibitors, a temporary City business license application is available online at www.lhcaz.gov (click on “forms/applications/permits” – scroll down to, “tax & business” – click on “temporary/special event”), or you may call direct to the Business License department at (928) 453-4153 to apply. The cost of a temporary Lake Havasu City business license is $10 per day.

If sales are made at the boat show, exhibitors will also need an Arizona Resale (sales tax) License. This can also be applied for online at www.az.dor.gov — The cost of a Resale License for the State of Arizona is $17.00 (one-time charge).