UPDATED 2018 EXHIBITOR INFORMATION, SPACE RATES AND FLOORPLAN
IMPORTANT EXHIBITOR LINKS
VIEW FLOORPLAN Please Review
|MOST AFFORDABLE BOAT SHOW IN THE COUNTRY! Space as low as $.35 per sq. ft.!||Early Bird Rates Apply Until January 19, 2018||
Standard Rates in Effect Starting January 20, 2018
|BULK (boats, trailers, vehicles, etc.)|
|Full 65' x 90' (5,850 sq. ft)||$1,995.00||$2,250.00|
|Half 65' x 45' (2,925 sq. ft.)||$1,260.00||$1,455.00|
|Quarter 32.5' x 45' (1,463 sq. ft.)||$ 795.00||$ 930.00|
|BOOTHS/VENDORS (accessories, services, etc.)|
|Corner - 15' x 15' (no electrical)||$300.00||$375.00|
|Non-Corner - 15' x 15' (no electrical)||$270.00||$345.00|
|In-Water Boats at Demo Dock||$12 per linear foot|
2018 -- BOATS and PWCs IN-WATER FOR DEMOS: DOCK SPACE IS LIMITED. SIGN-UP EARLY TO RESERVE YOUR SPOT -- ONLY $12.OO PER LINEAR FOOT (length). For exhibitors with boats in-water at the demo dock, or with boats on trailers in the "get-ready" area of the launch ramp, we will be providing complimentary golf car shuttle service between the main exhibit parking lot area and the launch ramp. In order to expedite prospective buyers from your on-land display area and the launch ramp, we will provide you with the cell numbers of the shuttle drivers. When you have a prospect wanting to take a demo ride, simply call the shuttle driver and they will come to your display space to pick-up your prospect and take them directly to the demo dock.
ALL SPACES MUST BE PAID IN FULL NO LATER THAN MONDAY, MARCH 5, 2018. In order to receive a refund on a pre-paid deposit, a notification of cancelation must be received in writing or by email by March 5. Sorry, no exceptions.
HERE'S THE ONLINE LINK FOR A SPACE APPLICATION:
HERE'S THE ONLINE LINK FOR SPACE PAYMENTS BY CREDIT CARD: http://lakehavasuboatshow.com/application-payments
You do not have to have a PayPal account to pay online, all major credit cards accepted.
PAYMENT WITH CHECK OR MONEY ORDER, please make payable to: MEDIA DIRECTION and mail to: Media Direction, 31933 Odyssey Drive, Winchester, CA 92596
TO ACCESS OUR ONLINE ELECTRONIC SPACE APPLICATION (click): http://lakehavasuboatshow.com/application-for-exhibitor-space
SPACE APPLICATIONS MAY ALSO BE MAILED, EMAILED OR FAXed.
MEDIA DIRECTION, 31933 Odyssey Drive, Winchester, CA 92596
EXHIBITORS PLEASE NOTE: THE ENTIRE 2018 HAVASU BOAT SHOW WILL BE CONTAINED WITHIN THE BOUNDARIES OF WINDSOR LOT 4 ONLY (asphalt parking lot, landscaped gravel Park area, and greenbelt). THIS CHANGE GIVES US SLIGHTY LESS AVAILABLE EXHIBITOR SPACE THAN IN 2017. FOR THAT REASON, WE ANTICIPATE A SOLD-OUT CONDITION EARLIER THAN USUAL -- PLEASE SUBMIT YOUR SPACE REQUEST APPLICATIONS WITH DEPOSIT AS EARLY AS POSSIBLE TO AVOID BEING PLACED ON A "WAIT-LIST". THE ADJACENT WINDSOR LOT 3 WILL ONLY BE USED FOR OVER-FLOW PUBLIC PARKING. WINDSOR LOT 3 LAUNCH RAMP AND COURTESY DOCKS WILL BE USED FOR IN-WATER BOAT DEMOS (courtesy shuttles will be in operation between Windsor 4 and Windsor 3)
Boat Show management reserves the right to make final determination of space assignments in order to best utilize available space and to enhance the overall appearance and conformity of the Boat Show. Space applications with deposits received after January 19, 2018 will be assigned space on a first-come, as available basis (previous seniority consideration will be void) and Standard Space Rates will apply. No space refunds after March 5, 2018. Sorry, no exceptions. Please be advised, this is a RAIN or SHINE event -- the boat show will remain open as long as weather is not deemed dangerous to show visitors or exhibitors. Extreme wind, rain, and/or lightning could require temporary show closure. Show management reserves the exclusive right to determine if weather conditions dictate closure to the public.
EXHIBITOR NOTICE: If you have submitted a space application without a deposit, please be advised that we cannot assign you a space until a deposit has been received.
If you would like to become a member of the Lake Havasu Marine Association, please log-on to www.lhmarineassn.com or call (928) 208-2442.
HOST HOTEL: Hampton Inn, 245 London Bridge Road, Lake Havasu City, AZ 86403, (easy walking distance to the Boat Show) 928-855-4071. Ask for special Boat Show rate.
2018 LAKE HAVASU BOAT SHOW EXHIBITOR MOVE-IN INSTRUCTIONS – PLEASE READ!
LOCATION: Boat Show exhibitor staging entrance is at the far southeast double gate entrance to Windsor 4 (see directions below). Show Coordinator Debi Miller will be stationed at that entrance to direct you to your assigned space/booth. Please do not enter the display show area until you have spoken to her. (Directions to staging area: the southeast double gate entrance to Windsor 4 is located directly behind the Bridgewater Motel at 101 London Bridge Road. To get there from Highway 95, turn to the west off Highway 95 on to London Bridge Road, In N Out Burger is on the corner. Proceed west on London Bridge Road for approximately 1/3 mile and take the small road/alley access to your left just before the Bridgewater Motel. This road/alley access takes you directly to the double gate entrance to Windsor 4).
MOVE-IN SCHEDULE: Wednesday, April 4, 2018 (2pm to 5pm) -- Thursday, April 5, 2018 (all day, 8am to 6pm) -- Friday, April 6, 2018 (7:30am to 11:30am)
MOVE-OUT SCHEDULE: Sunday, April 8, 2018 (3pm to 6pm) -- Monday, April 9, 2018 (7:30am to noon) -- all exhibitors must be clear of Windsor 4 as of noon on Monday.
-- The Boat Show Office will be located at the far southeast corner of the upper asphalt parking lot at Windsor 4. The Boat Show office will be open on Thursday from 1:00pm to 5:00pm, Friday from 8:00am to 6:00pm, Saturday from 8:00am to 6:00pm and Sunday from 8:00am to 3:00pm.
-- All exhibitors must check in upon arrival at the Boat Show Office to pick-up their Boat Show packets, exhibitor identification and sign receipt of boat show rules and policies. Any remaining unpaid balances for spaces or booths must be paid at that time before move-in.
NEED TO RENT A TENT? If so, we recommend Red Rock Tent Company in Henderson, NV. Call Tom at 702-573-6286
LOOKING TO RENT A BOOTH OR EQUIPMENT? Contact Curtiss Erickson at COOL RIVER PARTY RENTALS, Lake Havasu City based, serving all of Mohave County, call 928-412-2231 or 805-216-0447 -- email email@example.com. Standard Booth Package: EZ-Up shade, (1) 8′ table and (2) chairs only $75.00 including delivery and pick-up plus tax. Additional tables $8 each, additional chairs $1 each, chill tubs $4 each and mister system $50. Generators, tenting, linens, lighting, etc. also available. All exhibitors are responsible for bringing their own display equipment (EZ-Ups, chairs, tables, etc.).
-- Forklift assistance will be available to position boats as needed and for off-loading heavy cargo. Exhibitors are responsible for taking their own boats off trailers if so desired.
-- All spaces and booths must be staffed during all show hours: Friday noon to 6pm, Saturday 9am to 6pm and Sunday 9am to 3pm.
-- NO OUTSIDE ALCOHOLIC BEVERAGES OR GLASS CONTAINERS ARE ALLOWED AT THE BOAT SHOW, BY EXHIBITORS OR GUESTS. COOLERS BROUGHT INTO THE SHOW GROUNDS MAY BE SUBJECT TO INSPECTION.
There is very limited electrical power on-site. Portable generators are permitted only with permission of show management and conforming to local fire department standards. Portable generators must be equipped in order to avoid CO contamination to show guests and other exhibitors.
-- There is no parking of vehicles inside the Boat Show which are not part of the display. Vehicles may temporarily load or unload and then park in the appropriate adjacent parking lot on-site. Please keep aisle ways clear so move-in and move-out may proceed smoothly. Unattended vehicles parked inside the Boat Show are subject to tow-away at the discretion of Show Management.
-- All exhibitors are urged to exercise care and caution when leaving displays/merchandise unattended (overnight). Unexpected changes in weather may occur suddenly. It is strongly recommended that free standing tents, E-Z Ups and other coverings be lowered, taken down or secured with heavy weights. Boat Show management is not responsible for weather/wind related damage.
IMPORTANT CONTACT INFORMATION:Starting Wednesday, April 4, 2018 please use the following phone numbers to contact Boat Show management.
BOB BROWN, Show Producer (714) 342-6932
TERRY TJADEN, Show Manager (626) 675-7100
BOB MILLER, Assistant Show Manager (714) 305-8758
DEBI MILLER, Show Coordinator (714) 267-7311
BOAT SHOW OFFICE STAFF – Susy Brown, Darin Densley
THANK YOU FOR PARTICIPATING AT THE 2018 LAKE HAVASU BOAT SHOW
Show Dates and Hours:
Friday, April 6, 2018-- noon to 6pm
Saturday, April 7, 2018 -- 9am to 6pm
Sunday, April 8, 2018 -- 9am to 3pm
The On-Site Demo Dock will be open during all regular boat show hours. There is a fee to have a boat at the Demo Dock. Please reserve in advance, dock space is limited.
Admission: Adults $5.00, children 6 & under free, parking is free
Move-in: Wednesday, April 4, 2:00pm to 5pm; Thursday, April 5, 8:00am to dusk and Friday, April 6, 7:30am to 11:30am.
Move-out: Sunday, April 8 after 3:00pm, Monday, April 9 from 7:30am to noon, all exhibit material must be removed by noon, April 9.
Security will be present from Wednesday, April 4, 6pm through Monday, April 9, at noon.
All bulk space exhibits and booths must be attended/manned during all show hours.
There is no electrical power on-site. Portable generators are permitted only with permission of show management and conforming to local fire department standards. Exhaust emissions from generators must not cause a health to other exhibitors or show guests.
Bulk exhibitors and booth vendors are responsible for their own move-in and move-out. Boat Show management does not offer storage.
Bulk exhibitors and booth vendors are responsible for bringing their own display equipment (i.e. tables, chairs, EZ-Ups, stairs, backdrops, signage, etc.)
Aisle-ways and fire lanes must be maintained and clear. Exhibitors may not use general aisle space to promote their products or conduct sales.
Boat Show staff will have forklifts on-site to assist with heavy loading and unloading of display items and moving boats/trailers into final position. Boat Show staff will not be available to off-load exhibitor boats from their trailers. If an exhibitor wishes to display boats off trailers, they are responsible for that activity. Private crane rental services are available in the immediate area to provide that service.
All exhibitors are required to abide by all local regulations pertaining to licenses and permits. In addition, all exhibitors must have minimum general business liability insurance coverage of $1,000,000. Any accident or injury occurring within the assigned bulk or booth space is solely the responsibility of the exhibitor.
NO OUTSIDE ALCOHOLIC BEVERAGES OR GLASS CONTAINERS ARE ALLOWED AT THE BOAT SHOW, BY EXHIBITORS OR GUESTS. COOLERS BROUGHT INTO THE SHOW GROUNDS MAY BE SUBJECT TO INSPECTION. Food, beverage and beer will be available for sale on-site during regular show hours.
All exhibitors are urged to exercise care and caution when leaving displays/merchandise unattended (overnight). Unexpected changes in weather may occur suddenly. It is strongly recommended that free standing tents, E-Z Ups and other coverings be taken down or secured with heavy weights. Boat Show management is not responsible for weather/wind related damage.
All exhibitors must wear official boat show identification issued by show management during show hours. Identification may be picked up at the on-site boat show office starting Thursday, April 5 at 1PM. Booth spaces are allowed up to 6 free exhibitor IDs. Bulk spaces are allowed up to 8 free exhibitor IDs. Additional identification is available for $3.00 each. Extra identification will be issued on site at the boat show office if needed. Identification will only be issued to registered boat show exhibitors and media/press.
2018 LAKE HAVASU BOAT SHOW EXHIBITOR GUIDELINES AND POLICIES
(please note -- any exhibitor planning to include a box trailer, tilt trailer, RV, large truck, media screen, etc, inside its designated exhibit space, MUST CONSULT with show management regarding the placement of that vehicle prior to, or during move-in. It is show management's intent to avoid placement of such vehicles that might block or otherwise hinder the visibility of other adjacent exhibitors.)
Guidelines for Boat Manufacturer Exhibitors
Boat manufacturers (selling manufacturer direct without a retail dealer network) may only display “for sale” boats (new or previously owned) they manufacture. No other make or brand of boat is allowed to be displayed “for sale” unless that boat manufacturer also has an existing “dealer” agreement in place to represent another brand/line of boats. If the boat manufacturer does not have a Lake Havasu City place of business, it may not display “for sale” a foreign brand of boat if it is already being exhibited by a Lake Havasu City marine dealer. All sales at the boat show must be through the manufacturer (state of origin and local regulations pertain), and a valid Lake Havasu City business license must be in force. If a manufacturer does not have an Arizona DMV RV/trailer license, the RV or trailer must be plainly marked, “For Display Purposes Only.” ). It is imperative that a manufacturer list all products it intends to offer for sale or display at the Boat Show on the original space application. Products not listed by brand and model on the space application may be denied display/for sale privileges at the Boat Show. Show management reserves the right to deny exhibiting privileges to any manufacturer (Lake Havasu City based or not) who in the judgment of show management is conducting itself in a manner that presents unfair competition to others in the show.
Guidelines for Marine/Retail Dealer Exhibitors
Lake Havasu City marine dealers will be given first opportunity to exhibit (commitment deadline is January 19, 2018). Requests for exhibit space from dealers located outside of Lake Havasu City will not be granted until such time that the application has been reviewed and voted upon by the Lake Havasu Marine Association Board of Directors who will decide whether the admittance of that dealer does, or does not, constitute a conflict of interest and potentially unfair competition to local dealerships. There shall be no duplicate brands of new boats displayed “for sale” at the boat show by separate dealers. An exhibitor may, however, display boats of a duplicate brand “not for sale” in order to show specific products and services (engines, drives, accessories, rigging, installation, etc.) it offers to the public “for sale.” Dealers may display new and/or used boats “for sale”. A dealer must have a valid Lake Havasu City business license (annual or temporary) in force, a DMV license to register boats, a physical place of business where boats are stored and sold (not a post office box), and a current state retail sales tax license. If a dealer does not have an Arizona DMV RV/trailer license, the RV or trailer must be plainly marked, “For Display Purposes Only." It is imperative that a dealer/retailer list all products by brand and model it intends to offer for sale or display at the Boat Show on the original space application. Products not listed on the space application may be denied display/for sale privileges at the Boat Show. Show management and/or the Lake Havasu Marine Association reserves the right to deny exhibiting privileges to any dealer (Lake Havasu City based or not) who in the judgment of show management and/or the LHMA is conducting itself in a manner that presents unfair competition to others in the show.
Guidelines for Vendors/Booth Exhibitors
Vendors/booth exhibitors selling name brand merchandise must have a distributor agreement in place with the manufacturer of that product. There shall be no duplicate name brand products “for sale” at the boat show by separate dealers. All sales at the boat show must be through the vendor/booth exhibitor, and a valid Lake Havasu City business license, annual or temporary, must be in force. ). It is imperative that a booth/vendor list all products it intends to offer for sale or display at the Boat Show on the original space application. Products not listed by brand/model on the space application may be denied display/for sale privileges at the Boat Show. Show management reserves the right to deny exhibiting privileges to any vendor/booth exhibitor (Lake Havasu City based or not) who in the judgment of show management is conducting itself in a manner that presents unfair competition to others in the show.
TEMPORARY LAKE HAVASU CITY BUSINESS LICENSE:
From the Lake Havasu City Business License Department: February 8, 2017
Due to recent changes that have been made to Lake Havasu City’s payment acceptance policy, payments for any fees owed to Lake Havasu City can no longer be accepted over the phone, email or fax. This change may have a significant impact on the vendors that participate in any of the upcoming events. To ensure that all vendors have enough time to complete the licensing process, please be sure to share the following information with every vendor as they sign up for an event:
See link below for updated Temporary Special Event Business License Application. If you have any questions, please reply to this email or call 928.453.4153.
All boat show exhibitors are required to have a current Lake Havasu City business license if they intend to make sales to the public during the boat show. For non-Lake Havasu City exhibitors, a temporary City business license application is available online at www.lhcaz.gov (click on "forms/applications/permits" – scroll down to, “tax & business” – click on “temporary/special event”), or you may call direct to the Business License department at (928) 453-4153 to apply. The cost of a temporary Lake Havasu City business license is $10 per day.
If sales are made at the boat show, exhibitors will also need an Arizona Resale (sales tax) License. This can also be applied for online at www.az.dor.gov -- The cost of a Resale License for the State of Arizona is $17.00 (one-time charge).
LAKE HAVASU TEMP BUSINESS LICENSE (click here)